The idea of more may be questionable since the software is near perfect enough in its free tier. However, upgrading your plan doesn’t mean gaining access to useless bells and whistles. If you’re curious what Notion’s paid plans have to offer in comparison to the free option, read on.
Notion is free for personal use with almost no restrictions and no time limit. Other project management software companies often put limits on the number of items you can create using free accounts. Typically, you’ll see this in the number of project boards or tasks you can create, but with Notion, pages and blocks are unlimited.
The example below shows a Personal account. As you can see, it has over fifteen main pages.
Having no limits on these elements means you can outline as many projects as you want and completely customize them with text, images, icons, databases, and more without having to worry about running out of room for anything.
You also have access to the same items a paid user would, including the Notion API if you’re into developing custom integrations, and Bulk export if you want to backup or transfer your data.
If you want to share your Notion pages with friends, family, or coworkers, you can do so using the free plan, with a limit of up to five guests.
Personal members can also publish a page to the web and share a link, allowing anyone to view it, with the option to let other Notion users comment on or edit it. An example of where this would be handy is creating your own wiki or fan page. It’s also worth noting that with the free account, you have a file size limit of 5 MB per upload.
Personal Pro Plan—Paid
First and foremost, if you’re a student or educator, this plan is free for you if you sign up using your school email address.
Within the first paid tier of Notion, you’ll lift the five-person limit on guests, your file upload size will become unlimited, and you’ll notice you now have access to version history. Version history allows you to go back 30 days to restore pages.
This feature is helpful if you need to return your page to a previous state to view old information, or you find you’re unhappy with your edits. With the Personal Pro plan, you’ll also be introduced to Notion’s Priority support if you need assistance.
Another Personal Pro feature that isn’t easy to find unless you’re looking for it is Search engine indexing. With Notion, you can publish any page online. When you do, you can use this feature to allow search engines to crawl the page.
Once search engines index your page, it may show up in search results if its contents are relevant to someone’s query. This is a useful tool if you want to create a unique portfolio or professional website using public pages and want others to find it.
The Personal Pro plan is perfect for a freelancer or independent professional. You still have all the same project management tools that the free account offers, but there’s no limit on uploading files or sharing pages. You’ll also open up the ability to give guests full access to a page, enabling them to share it with others.
The Personal Pro plan will cost you $4 a month, which you pay annually. You can also opt for $5 a month, where you pay as you go. Keep in mind this may change, so you’ll want to refer to Notion’s pricing page when deciding if you’d like to upgrade.
If you work with others, the Team plan is perfect for exactly that. Notion gives you and your coworkers the ability to collaborate with the same features as the Personal Pro plan, plus a few extras.
When you upgrade to the Team plan, you’ll find you and your coworkers can now use Collaborative workspaces. These workspaces are different than simply sharing a page because they appear to everyone on your team account under the Workspace title in your sidebar.
Using collaborative workspaces, you can manage permissions as to who can view them and what they can do within. As an example, if you create a custom CRM using the software, you can set it to only appear to your sales team and no one else.
You’ll also have access to Admin tools that allow you to invite others and change workspace settings. Notion makes things easier with Permission groups if you want to set similar permissions for smaller groups within your team and Advanced permissions that will help you manage individuals.
This is an excellent solution for small teams, and Notion offers a free trial so you and your team can test it out without entering credit card information. With a generous limit of 1000 blocks, exceeding that may be a sign that it’s the right solution for you. There’s also no time limit on the Notion Team trial, so you don’t need to feel rushed when making a choice.
The Team plan is $8 a month, if you want to pay annually. If you prefer to pay as you go, it will cost $10 per month. Be sure to double-check Notion’s pricing page when making your choice, as this may change.
Can You Get the Most Out of Notion for Free?
Simply put, Notion’s Personal plan largely works with private boards. Even when you share a page with someone else, it stays private between you and those you invite.
For example, two people have access to the project board in the image below, and they can collaborate in real-time. However, only the page’s creator can share it with up to five guests.
The major difference between the free and paid plans is you open up more permission tools as you upgrade. Even if you choose not to, you still have access to all of Notion’s block content types, templates, databases, and more.
So, if you don’t plan on collaborating much, the Personal plan should work well for you. If you find you’re reaching the limits, and you enjoy the software, it may be worth it to upgrade.
If you do, it’s worth keeping in mind that while you can be on multiple Notion teams using one email, each team requires a separate membership. So, if you’re on two teams, you’ll pay $16 per month, instead of $8. It may be worth paying the extra, but definitely something to consider before joining multiple.
Which Plan Is Right for You?
Whether you go with Personal, Personal Pro, or Team really comes down to your needs. However, since the Personal plan is always free with minimal limitations, it’s worth starting there to see if Notion is right for you.
If you’re curious about giving it a try, sign up and get started with a simple project board or to-do list. Use it to map out an idea that’s been on your mind.
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